Procurement and receiving control
A delivery of props should become available to a project only after its identity and accompanying records can be compared with the project's approved temporary-works information. A receiving hold card gives buyers, yard teams, and site receivers a shared way to make unknowns visible without treating a delivery check as a design approval.
Why receipt is a decision point
Adjustable props are only one part of a formwork support arrangement. A product description, a packing list, or an apparently familiar component does not establish how an item may be used on a particular workfront. The responsible project team retains control of the temporary-works design, installation, inspection, and release process.
That boundary is important at delivery. A receiving team can check what arrived and preserve evidence for the project review; it should not fill a missing drawing reference with an assumption. For a purchase of adjustable shoring props, the hold card keeps the supply record connected to the question that still needs an authorized answer.
Set up the hold card before the truck arrives
Prepare one card for each delivery group or clearly identified package. Use the order reference and the project's document reference as the starting point. If the project has not supplied the information needed to relate a delivery to its intended work area, mark that field as open rather than guessing.
Useful fields for a receiving hold card
- Purchase-order or delivery-note reference and the receiving location.
- Supplier item description, package marks, and the records supplied with the shipment.
- The project drawing, schedule, or other reference provided for the intended package.
- A visible status: awaiting comparison, question raised, accepted into controlled storage, or segregated for further review.
- The person or team responsible for closing each open question.
Keep related items visible in the record. For example, an enquiry that includes scaffolding parts and accessories should identify which delivered parts belong to the commercial package and which interfaces must still be confirmed by the project.
Make the first check factual, not interpretive
At unloading, compare labels, quantities, and visible component descriptions with the delivery documentation. Record discrepancies, incomplete packs, or parts that cannot be linked to the paperwork. Photographs can be useful when they capture a mark, label, or condition that the next reviewer needs to see; they do not replace the project's required inspection.
Separate the questions into two columns. The receiving team can resolve commercial facts such as a missing label or unmatched packing-list line. Questions about capacity, configuration, support conditions, alignment, bracing, or suitability belong with the authorized project process. This division prevents an ordinary goods-receipt activity from becoming an undocumented site decision.
| At receipt | Record on the hold card | Do not decide at receipt |
|---|---|---|
| Package identification | Marks, item descriptions, documents, and missing information. | Whether an unfamiliar item is an approved substitute. |
| Visible condition | Observed issues and the location of any supporting photograph. | Whether the item is fit for the proposed support arrangement. |
| Associated components | What arrived together and what the documents say is included. | How components may be combined or installed. |
Use segregation to protect the project review
A simple physical hold area supports the paperwork. Label unresolved packages so they cannot merge silently into issue-ready stock. Keep the delivery group together where practical, retain the documents with the card, and make the release status readable to the people who pick or move equipment.
This is especially valuable when multiple system families reach the same site. A ringlock brace head may be clearly identified as a supplied product, but that identification is not a direction to use it with a particular configuration. The project's approved information determines the relevant assembly and controls.
Close the card with a traceable handoff
Close only the items that the appropriate owner has actually resolved. Link the card to the current project documents, record any revised delivery information, and retain the card with the package record. If a question remains open, keep the package in its hold status and state what evidence or decision is still required.
For formwork work, the project's controlled inspection and release process remains the final gate. A clear receipt record helps that process begin with identifiable equipment and known gaps instead of a mixture of memory, assumptions, and unlabelled stock.